The ICMS team compiled a list of tips and other useful information that can help you navigate through the ICMS system.

Reports

• ICMS form reports are available using the Report icon that appears in the right column of the home screen, and in the upper left when viewing a form. 
  • Course Outline — Displays a simple view of the course form data. 
  • All Fields — Displays all information, fields, and text of the course form. 
  • Comparison — Displays a comparison of the form with a prior version, if one is available.
  • Impact — Displays lists where the course is used in course requisites or in a program. 
• ICMS Reports menu, at the top center of the screen, has two reports that are helpful to users: 
  • Approval Participants — By proposal type, the names of people in each workflow level for a subject.
  • Curricular Changes — Select a date range or term to see the forms approved for that criteria, sorted by course number and displaying the update.
• The Prerequisite Review Report has three columns; the first blue column displays what is in the ICMS Prerequisite Catalog View field in the ICMS course form. The first yellow column displays term prerequisite course(s) become effective; non-course information is considered text and does not have an effective term. The last yellow column displays the preprequisites from Banner.

To view GE assigned for a course or group of courses, use Schedule Builder, Class Search or one of the GE search tools for:

• All courses. 
• By term to verify the GE assigned.

Using ICMS 

• Supported browsers include Edge, Chrome, Firefox, & Safari.
• Select the ICMS logo in the top left corner to return to the home page.
• Some of the text fields can be expanded by dragging the dotted, bottom-right corner. It helps with readability for large text fields like the Legacy History. The text box size defaults to the original size after leaving the tab.
• In the course form, an orange box on the tab indicates that the tab has required fields that need to be filled. The number inside of the box shows the number of fields that are completed out of the total required fields.
• Leaving the page idle increases the chances of the system “timing out” or behaving abnormally. If it does this, then simply refresh/reload the page.

Notifications

• The system sends notifications to users assigned to workflow levels when a proposal is moved to that level. 
• Originators receive a notification when their proposal is fully approved. 
• The system sends reminder notifications to users assigned to a level every 15 business days when it does not move from that level. 
• To avoid your notification ending up in your spam folder, update your Outlook mail to accept email from noreply@curriqunet.com. 

For Chair & Other Approvers

• The Committee Chair is responsible for reading the comments made when the reviewers preformed the Review action.
• If you own two or more "roles" in the system, you may see a course twice in your Approvals. The Positions will be different.
• If you are a Chair and use the action Request Changes, the proposal stays in your Approvals, but it will have Yes in the Pending Changes column. The Originator must go to their Approvals to update the proposal and perform the Changes Made action to allow the Chair to approve.

Stagnant/Unmoving Proposal Forms

• Stagnant and/or unmoving course proposals are course proposals not acted on for two or more years. The proposals may be in DRAFT status, or may have been entered into the workflow but have stayed at, or returned to, the Originator or the Department Chair.
• If a course proposal form is not updated or does not move from the Originator or Chair workflow level for two years, the proposal form may be deleted by the ICMS team.