Before You Start

Determine the Type of Update; Proposal Type

Proposal types exist for each college/school for the following types of changes.

Review all policy information for courses.
Renumbered courses require a New proposal for the new course, and a Discontinue proposal for the replaced course.

All fields on the form are reviewed for compliance with the current policies.
This may require updates other than the initial purpose, such as adding to old forms GE Minimum Element justifications or additional Expanded Course Description text.

Changes only to the course prerequisite or restrictions are not reviewed by COCI.

Check if the course is used in your or another department’s program requirements; contact the impacted departments.
Use the current UC Davis Catalog PDF to locate the course:
- Under Print the General Catalog, open the PDF.
- Use Ctrl+F to find your course in the catalog; this locates the course in text, as well as program requirements.
ICMS Impact report can locate where the course is used in ICMS prerequisites.

Course numbers and content are covered by both UC Systemwide and UC Davis regulations and policy.

There is meaning to courses numbered 1-99, 100-199, 200-299, 300-399, and 400-499; see About Courses.

Many courses in the x90 series are repeatable but there are some that are not. Be sure to mark the Repeat radio button or the ICMS team may think you do not want your x90 series course to be repeatable.
Certain x90 series courses are earmarked for specific purposes.
Course suffixes such as C, D, F, FA, FB, H, L, and others may carry meaning, especially for x90 series courses..
Hybrid/online courses, require attached documentation as described in the COCI policy.

V or Y course suffix must be used for online/hybrid courses.
Online, hybrid, or in-room delivery of a course are equivalent in program requirements. The ICMS team will update program requirements in the catalog accordingly.
New online and hybrid courses require additional documentation.
All prerequisites, credit limitations, descriptions, General Education attributes, units, grading mode, etc., must be the same in each in-room, online, and hybrid course form; this may require a modification to the established form if you change the description or other course setup.

Credit units are assigned to courses based on the Carnegie rule which specifies one unit of credit for three hours of work by the student per week.
Unit limitations are set for some variable unit courses.

Use the correct proposal type for course proposals:

Use noun-based, sentence fragment format as seen in the General Catalog.

Provide a Summary of Course Contents; COCI requests 100-200 words.

Credit Limitations allow credit to be removed after grading.

One time means the student can take the course twice.

Cross-listed, replacements, and modality difference. Multiple proposals may be needed.

Replacements. Both the new and discontinued course forms must travel together. The discontinued and new courses will have the same effective term.
Cross-listed. Any change to one course must be reflected in the other course. All cross-listed course forms must travel together in the workflow. Cross-listed courses are equivalent for repeat processing and program requirements.
In-room, Online, & Hybrid. Prerequisites, credit limitations, descriptions, General Education attributes, units, grading mode, etc., must be the same in each and all course forms must travel together in the workflow.
- For new in-room, V or Y forms where all fields are the same as the established course form (except the Learning Activities and Expanded Course Description), the established form would not need an update.
- Use the Attachments tab to include the Supplemental Questions for Proposers of Hybrid and Virtual Courses.
- V and Y courses are equivalent for repeat processing and program requirements.
Other Equivalencies. Some “S” numbered courses are coded equivalent to the in-person course. This is not automatic. Be sure to note in the Remarks field if your course is equal to or “same course as” another.

Prerequisite checking looks in the student course history to verify a course has been passed. If the student does not pass the check, they are registered in the course after they submit a petition. Instructors or their delegated staff approve petitions or drop the student from the course.
Non-course prerequisites must be managed by the instructor/department.
Restrictions on enrollment block registration based on student class level, college, or major they are in.
Restrictions prohibit a student from registering if codable in Banner; e.g., student level, major, etc.